Connect Ramp in Flow, map entities, and synced spend lands in the right books with receipts and memos attached. Flow Agentic Accounting Platform is built for multi-entity teams, so Ramp is the spend front door and Flow is the accounting system behind it.
Key takeaways
Entity mapping at setup is the core step: each Ramp transaction needs a home in the group.
Cards, bills, refunds, and voids follow the Ramp lifecycle into Flow.
Departments and reporting views stay useful after sync when mapping is clean.
Agents help after the swipe: reconcile, review, and close on entity-mapped books.
Search name: Flow ERP. On-page: Flow Agentic Accounting Platform.
Entity mapping at setup
Multi-entity success with Ramp is decided during configure, not at month-end. In Flow:
Select Integration: open Integrations in Flow and choose Ramp.
Authorize: sign in with Ramp credentials.
Configure entity mapping: tell Flow which Ramp spend belongs to which entity.
Sync: Ramp data flows in real time, receipts and memos included.
Map the way your group is structured. One Ramp account or many. Multiple entities and payables. Entity mapping is part of the integration, not a cleanup project after close. Full how-to: Ramp integration.
Cards, bills, refunds, and voids
Once connected, Flow captures the spend lifecycle:
Cards and bills post into the mapped entity with line detail.
Receipts and memos stay attached to the ledger entry automatically.
Refunds, cancellations, and voids in Ramp are reflected so books do not keep spend that no longer exists.
That lifecycle tracking is what stops the “Ramp says one thing, GL says another” meeting. If you only import settled charges and ignore voids, your books drift within a week.
Departments, budgets, and reporting after sync
After mapping, operators still need views that match how they run the business: by entity, department, and spend category. Keep chart and department structures aligned between Ramp coding and Flow accounts so reporting does not need a translation tab.
Controllers should spot-check:
A sample card swipe in each entity.
A bill with attachment.
A refund that should reverse cleanly.
A department-coded expense that rolls into the right report.
Partnership framing for Ramp customers: /partners/ramp.
Intercompany and group reporting
When one entity’s Ramp card pays for another entity’s cost, treat that as an intercompany design problem, not a memo on a spreadsheet. Flow’s multi-entity model is built so group reporting and intercompany workflows sit on the same books. Validate your exact cross-entity Ramp patterns in a demo before you lock mapping rules.
Related reading: intercompany bills and multi-entity consolidation.
One Ramp account vs many
Some groups run a single Ramp account and allocate across entities in Flow. Others connect multiple Ramp workspaces that already mirror legal entities. Both can work. The rule is the same: every synced transaction must have an unambiguous entity home before close starts.
If ownership of Ramp budgets does not match your legal entity map, fix that in the workshop before go-live. Mapping cannot invent clarity that the spend org chart does not have.
Daily reconcile habits that keep sync trustworthy
Native sync removes CSV work. It does not remove controller judgment. A light daily habit beats a painful month-end:
Scan new Ramp exceptions (missing receipt, odd merchant, unmapped coding).
Confirm at least one transaction per active entity posted as expected.
Clear refunds and voids the same day they appear in Ramp.
Escalate repeated mis-maps to update the mapping rules, not to patch journals forever.
Construction and field-heavy teams feel this acutely when spend moves faster than back-office review. Industry angle: construction spend moves fast.
Agents after the swipe
Sync alone does not close the books. After Ramp spend lands in Flow, agents help with:
Flagging missing receipts or odd vendors.
Surfacing entity mis-maps early.
Supporting reconcile and review queues before close.
Turning activity into explanations controllers can share.
That is the agentic part of Flow Agentic Accounting Platform: less manual glue between spend control and financial truth. Pillar overview: best agentic multi-entity accounting for Ramp.
Get started
Skim setup on /integrations/ramp.
Align stakeholders on the partnership page.
Book a demo with your entity list and Ramp admin.
Frequently asked questions
Does Flow sync Ramp receipts and memos?
Yes. Flow captures receipts, memos, line items, and attachments on Ramp transactions and keeps them with the ledger entry.
What if a Ramp transaction is refunded or voided?
Flow tracks the lifecycle. Refunds, cancellations, and voids in Ramp are reflected in your books so records stay accurate.
Does this work with multiple entities?
Yes. Configure entity mapping so each Ramp transaction lands in the right entity. Flow Agentic Accounting Platform is built for multi-entity teams.
Is the sync real-time?
Yes. Changes in Ramp appear in Flow immediately, and qualifying updates in Flow are available in Ramp right away when two-way sync applies.
Do I still export CSVs from Ramp?
No for the native synced path. Once connected, you do not export, import, or reconcile by spreadsheet for that spend.
Flow ERP vs Agentic Accounting Platform: which name is on this page?
Titles and meta use Flow ERP for search. The visible product name in the guide is Flow Agentic Accounting Platform (short: Flow).
About LiveFlow
LiveFlow builds AI-native finance software for growing, multi-entity businesses. Flow Agentic Accounting Platform connects natively to Ramp so spend lands in entity-mapped books. LiveFlow FP&A helps teams that stay on QuickBooks or Xero consolidate and report without changing the ledger.
