How to Backup QuickBooks Online (Comprehensive Guide)
QuickBooks is an essential tool for businesses, and backing up your data is crucial to avoid unexpected loss. In this article, we will explore various methods to backup QuickBooks online, including QuickBooks online backup, QuickBooks backup online, and how to backup QuickBooks online.
Understanding the Importance of QuickBooks Online Backup
Backing up your QuickBooks Online Advanced company ensures that you always have a copy of your chart of accounts.
Restoring Data
Note: If you've made customers, suppliers, or items inactive since your last backup, they will remain inactive. You can restore as far back as your first backup.
What Data You Can't Restore
When restoring a backup, you cannot restore:
Budgets (export them as a CSV file)
Stock (excludes stock history and adjustments)
Tax rates using expense accounts (restored in liability accounts)
Data backed up using the Local Backup feature (saved in .cab format on personal cloud accounts like Google Drive or Dropbox)
Fixing Issues with Migrated Data from QuickBooks Desktop
If you migrated from QuickBooks Desktop to QuickBooks Online Advanced and encounter unreadable data, contact QuickBooks through the app link. They'll assist you in fixing the error.
Is there a way to backup QuickBooks Online?
Yes, there are several ways to backup QuickBooks online. While QuickBooks Online Advanced provides cloud backup and restore capabilities, other plans may require third-party solutions. QuickBooks Desktop users can create backup files and schedule automatic backups.
Manually Create a One-Time Backup
If you need to save everything during an important project, follow these steps:
Sign in as an admin to the QuickBooks Online Advanced company you want to back up.
Go to Settings ⚙ and select Back up company.
Select Backup from the menu.
Select New Manual Backup.
Choose the company to manually backup.
From the Backup Type dropdown, select Incremental, Full, or Complete.
Select Request Backup.
Options for Backup QuickBooks Online
How do I backup QuickBooks Online to a flash drive?
Backup QuickBooks Desktop: Create a backup file (.qbb or .dmg) and save it locally.
Copy to Flash Drive: Copy and paste the backup file to the external drive or flash drive.
How much does it cost to backup QuickBooks Online?
The cost to backup QuickBooks online varies. QuickBooks Online Advanced includes backup features, while third-party solutions like Coupler.io may have different pricing plans. For example, Rewind may cost a minimum of $14 per month for daily backup.
What is the best way to backup QuickBooks?
The best way to backup QuickBooks depends on your specific needs and the version you are using. QuickBooks Online Advanced offers cloud backup, while QuickBooks Desktop allows local and online backups.
QuickBooks Online Backup Solutions
Backup QuickBooks Online with Third-Party Solutions
QuickBooks Online plans, except for Advanced, may require third-party solutions for data backup. Options include:
QuickBooks Cloud Backup via Manual Data Export: Export data to Excel or Google Sheets.
Automatic Backup to Google Sheets, Excel, or BigQuery with Coupler.io: Schedule regular data transfers.
You can use a backup to restore your data from a specific date and time. The process may take up to an hour, depending on the amount of data.
Important: Avoid making changes in your company while the Online Back-up & Restore app restores your data. Wait for the tick in the status to ensure it's safe to continue using your company.
Backup QuickBooks Desktop
QuickBooks Desktop users can create, schedule, and store backups either locally or online. Intuit Data Protect service offers cloud backup for specific subscriptions at additional costs.
Troubleshooting QuickBooks Online Backup
What to do if QuickBooks backup is not working?
If QuickBooks backup is not working, consider the following:
Check the Destination: Ensure it's a local folder on your computer.
Verify and Rebuild Data: Use QuickBooks tools to verify and rebuild data.
Contact Support: Reach out to QuickBooks tech support for assistance.
Why is QuickBooks scheduled backup not working?
Possible reasons include:
Update QuickBooks: Ensure the latest version.
Check Compatibility: Ensure compatibility with your OS.
Double-Check Settings: Verify the scheduled backup setup.
Contact Support: Reach out to QuickBooks support if needed.
QuickBooks Online Backup – Key Takeaways
Backup QuickBooks online is vital for data safety. Whether you choose QuickBooks auto backup to spreadsheets or invest in an app for backup and restore, the decision is yours. With the right approach, you can ensure that your QuickBooks data is secure and accessible whenever you need it.
QuickBooks Data and Security?: Learn how QuickBooks Online stores files in the cloud using Amazon Web Services (AWS), ensuring that your data is backed up and stored securely.
QuickBooks Product Features?: This FAQ section highlights QuickBooks' automatic data backup feature, ensuring that you don't lose important information.
Sync QBO Reports with Google Sheets: Discover how QuickBooks Online allows users to sync financial data with Google Sheets, serving as a QuickBooks backup.
Merge accounts in QuickBooks: Learn how LiveFlow enables you to import your live QuickBooks Reports to Google Sheets, allowing you to backup and merge your QuickBooks data.
Import QBO Reports to Google Sheets: This article explains how to import QBO reports to Google Sheets and provides insights on exporting from QuickBooks Online.