QuickBooks Online Sales Orders (A Guide)

Sales orders play a pivotal role in the business operations of many companies. With QuickBooks, managing sales orders has never been easier. This article delves into the intricacies of QuickBooks Online sales orders and answers some frequently asked questions.

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Understanding QuickBooks Online Sales Orders

Sales orders in QuickBooks serve as an agreement between a business and its customers. It's a non-posting transaction, meaning it doesn't affect your accounts until it's converted into an invoice. Sales orders detail the products or services a customer intends to purchase and at what price.

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The Importance of Sales Orders in QuickBooks Online

Sales orders act as a bridge between estimates and invoices. They help businesses:

1. Track Customer Commitments: Once a customer confirms an estimate, it can be converted into a sales order, signaling a commitment to purchase.
2. Manage Inventory: Sales orders in QuickBooks Enterprise, for instance, drive demand for products, showing how many items are on open sales orders.
3. Facilitate Workflow: They differentiate between quoted jobs and jobs that are moving forward.

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Creating a Sales Order in QuickBooks

Creating a sales order is straightforward:

1. Navigate to the Sales Order menu.
2. Select the customer and add the necessary products or services.
3. Set the desired quantities and prices.
4. Save the sales order.

Remember, sales orders don't affect your financial statements until they're invoiced.

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*IMPORTANT: Sales order is only available in QuickBooks Desktop Premier and Enterprise.

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FAQs

What is the difference between a sales order and an invoice in QuickBooks?

While both sales orders and invoices list the products or services a customer intends to purchase, a sales order is a non-posting transaction. It's an agreement that doesn't affect your accounts until it's converted into an invoice. On the other hand, an invoice is a posting transaction that directly impacts accounts receivable and sales.

How do I import sales orders into QuickBooks online?

To import sales orders, you typically need to use third-party tools or apps that integrate with QuickBooks Online. Always ensure that the data format matches QuickBooks requirements.

How do I find open sales orders in QuickBooks online?

Open sales orders can be found in the Sales Order menu. They are usually marked with statuses like "Open" or "Pending," indicating they haven't been invoiced yet.

What is the difference between a purchase order and a sales order?

A purchase order (PO) is a document sent to a vendor requesting goods or services, while a sales order is a confirmation of a sale to a customer. Essentially, POs are for buying, and sales orders are for selling.

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Conclusion

QuickBooks Online offers a robust system for managing sales orders, streamlining operations, and ensuring accuracy in customer transactions. By understanding and utilizing sales orders effectively, businesses can enhance their workflow and customer relations.

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